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Sasquesahanough Lodge » Unit Elections

Unit Elections

The Order of the Arrow is Scouting’s National Honor Society. It recognizes those who best exemplify the Scout Oath and Law in their daily lives. Boy Scout Troops elect new youth members to the Order of the Arrow.  This is an overview of the procedures for those elections.

Election Periods

Ordeals

Scheduling an Election

Troop Leadership Responsibilities

Youth Membership Qualifications

Adult Membership Process and Qualifications

District and Council Adult Membership Process and Qualifications


Election Periods

Each Troop is allowed to have one election during an election cycle. The Elections Period runs from December 1 to March 31.

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Ordeals

Once elected, candidates will be invited to attend an Ordeal. The Lodge holds three Ordeals a year, in April, May and August. Refer to the calendar on the Lodge website for the dates. Candidates elected form December to February are invited to all three Ordeals. Candidates elected during March are invited to May and August. We are unable to promise that Candidates elected during March will be invited to the April Ordeal due to mailing and registration schedules.
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Scheduling an Election

To schedule an election, contact your Chapter Adviser.  The Lodge is organized into chapters, having one chapter for each district. A contact form can be found on the Chapters page of this website. If you have trouble contacting your Chapter Adviser, please contact the Lodge Vice Chief of Chapter Operations Adviser through the contact form on the contact page.

The date and location of the election are selected by you or your Troop OA representative. It should be held at a regularly scheduled unit meeting or camping experience. Every effort should be made to have 100 percent attendance of youth at this meeting. An election team from the Order of the Arrow Lodge will be on hand to conduct the election. Troops may not conduct their own elections without Lodge or Chapter representatives from outside the Troop present.
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Troop Leadership Responsibilities

Two Meetings Prior to the Election

  • Determine which scouts meet the eligibility requirements for the Order of the Arrow, which is listed below.
  • Decide which scouts you will approve for election to the Order of the Arrow
    • The Scoutmaster attests that the requirements were met
    • The Scoutmaster has the ability to withhold scouts from being eligible for election
    • Meet individually with each approved nominee and ask if they want to seek election to the Order of the Arrow. If a scout chooses not to seek election, please do not list him on the election form. OA Troop Representative should also be present during this process.

At the Election

  • Supply a unit roster containing the information listed below
    • Full Name
    • Address
    • Date of Birth
    • Email Address
    • Phone
    • BSA ID#
    • Rank

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Youth Membership Qualifications

  • The Youth is under age 21.
    • Registered Adult Leaders ages 18 to 20 are considered youth in the Order of the Arrow. They may be a candidate in the election and they may vote in the election. They may not be nominated to the Order of the Arrow through the Adult Leader Recommendation process.
  • The youth must have reached the rank of First Class
  • The youth must have experienced fifteen days and nights of Boy Scout camping during a two year period prior to the election. The fifteen days and nights must include one, but no more than one, long-term camp consisting of six consecutive days and nights camp approved and under the auspices and standards of the Boy Scouts of America. The balance of the camping must be overnight, weekend, or other short-term camping.
  • Please note, cabin camping may be included as part of the short-term camping.

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Adult Membership Process and Qualifications

Each year, upon holding a Troop election for youth candidates that results in at least one youth candidate being elected, the Troop Committee may recommend adults, age 21 or older, to the Lodge Adult Selection Committee. The number of adults nominated can be no more than one-third of the number of youth candidates elected, rounded up where the number of youth candidates is not a multiple of three. In addition to the one-third limit, the Troop Committee may nominate the currently serving Scoutmaster (but not Asst. Scoutmasters), as long as he or she has served as Scoutmaster for at least the previous 12 months.

Selection of the adult is based on the ability to perform the necessary functions to help the Order fulfill its purpose, and not for recognition of service, including current or prior achievement and positions. An adult should only be recommended when their position in Boy Scouting will make Order of the Arrow membership more meaningful in the lives of the youth.

The procedure used to choose an adult for recommendations is at the discretion of the Troop Committee. There is no requirement that a quorum of the committee present to make the recommendation or that a vote must be taken. All the Order of the Arrow requires is that the Scoutmaster and Committee Chairman sign the recommendation form.

It is advisable that the Troop Committee discuss their adult selection prior the youth election. This will enable the adult recommendation form to be promptly submitted after the youth election is held. There are no rules the prohibit the Troop Committee from making the adult selection prior to the youth election – the only applicable rule is that if no youth are elected, then the committee will be unable to recommend an adult to the Lodge Adult Selection Committee.

Since registering with a Troop, the adult must have experienced fifteen days and nights of Boy Scout camping during the two-year period prior to the election. (Previous camping while a Cub Scout Leader is excluded.) The fifteen days and nights must include one, but no more than one, long-term camp consisting of six consecutive days and five nights of resident camping, approved and under the auspices and standards of the Boy Scouts of America. The balance of the camping must be overnight, weekend, or other short-term camps. The Order of the Arrow does not specify the nature of the camping – inclusion of cabin camping is at the discretion of the Troop. This camping requirement cannot be waived.

Adults may be nominated for membership only one time per year as either Troop Scouters or District/Council Scouters, but not both. How they are nominated depends on where they maintain their primary registration.

Selection of recommended adults to be candidates for induction to the Order is not automatic. Final approval rests with the Lodge Adult Selection Committee and the Scout Executive. Once approved to be a candidate for induction to the Order, the adult will have one year to complete their Ordeal and join the Order. In order for the adult to have the most opportunity complete their Ordeal, the Troop Adult Recommendation Form must be received by the Lodge Adviser by April 15.

The Lodge holds three Ordeals each year, in April, May and August. Due to the time required to process recommendations and invitation mailing schedules, candidates will be invited to Ordeals as follows:

  • For recommendation forms received between January 1 and March 10, the adult candidate will be invited to all three Ordeals.
  • For recommendation forms received between March 11 and April 15, the adult candidate will be invited to the May and August Ordeals.

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District and Council Adult Membership Process and Qualifications

Each year, certain District and Council officers may each recommend one adult age 21 or older to the Lodge Adult Selection Committee. The officers who can recommend adults are as follows:

  • The Scout Executive, one adult from the Council Members-At-Large
  • The Council President, one adult from the Council Members-At-Large
  • The District Chairman of each District, one adult from the District Members-at-Large and Commissioners
  • The Lodge Adviser, one adult of any position

Selection of the adult is based on the ability to perform the necessary functions to help the Order fulfill its purpose, and not for recognition of service, including current or prior achievement and positions. An adult should only be recommended when their position in Boy Scouting will make Order of the Arrow membership more meaningful in the lives of the youth.

The adult must have experienced fifteen days and nights of Boy Scout camping during the two-year period prior to the election. The fifteen days and nights must include one, but no more than one, long-term camp consisting of six consecutive days and five nights of resident camping, approved and under the auspices and standards of the Boy Scouts of America. The balance of the camping must be overnight, weekend, or other short-term camps. The Order of the Arrow does not specify the nature of the camping – inclusion of cabin camping is acceptable.

The camping requirement may be waived at the discretion of the Lodge Adviser and Scout Executive.

Adults may be nominated for membership only one time per year as either Unit Scouters or District/Council Scouters, but not both. How they are nominated depends on where they maintain their primary registration.

Selection of recommended adults to be candidates for induction to the Order is not automatic. Final approval rests with the Lodge Adult Selection Committee and the Scout Executive.

District/Council Adult Recommendation Form must be received by the Lodge

Adviser by the following dates –

  • March 10, to ensure the Candidate can attend the April, May or August Ordeal
  • April 15, to ensure the Candidate can attend the May or August Ordeal

No District or Council recommendations will be accepted after April 15.

For more information on District and Council Adult Membership recommendations, please contact the Lodge Adviser through the form on the contact page.
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